Morning Reader, We’re a few months into the year… Have you looked at your numbers yet? Not just your bank balance — but what’s actually happening in your business? Now is a great time to check in. Q1 gives you your first real data point of the year. Here are 3 things to look at: 1. Are you on track with revenue? Compare what you expected to earn vs. what actually came in. If there’s a gap, ask: Do I need more referrals? Are my rates aligned? Is my schedule as full as I thought? (QBO: Run your...
28 days ago • 1 min read
Morning Reader, Most financial stress in private practice doesn’t come from one big mistake…It comes from small things that don’t happen consistently. Putting important things off until “later” because they’re not urgent. The good news? There are just a few habits that make a huge difference. Here are 3 to focus on: 1. Keep your books up to date (monthly) This doesn’t have to be perfect. But if your numbers are 2–3 months behind, it’s almost impossible to make confident decisions — or know...
about 2 months ago • 2 min read
Hey Reader, If you’ve ever Googled “Should I be an S-Corp?”… you’re not alone. Around this time of year, a lot of therapists start wondering about this. Let’s simplify it. First: an LLC is a legal structure.Sole prop or S-Corp is a tax classification. And yes… it can affect how much you pay in taxes. Here’s the high-level breakdown: Sole Proprietor (or single-member LLC taxed as sole prop)You pay income tax + self-employment tax (15.3%) on your net profit. Simple. Straightforward.But once...
3 months ago • 1 min read
Morning Reader, January can be a weird month — part recovery mode, part fresh-start energy, part “what am I even doing right now?” If you're feeling a little scattered or pulled in too many directions, you’re not alone. That’s exactly why I like to use this time to pause, reflect, and re-center. Not with a big fancy business plan. Just a simple 5-step exercise to help you realign your practice with the life you actually want to be living. What kind of work do you want more of (or less of)?...
4 months ago • 1 min read
Hi Reader, For many therapists, December brings a little breathing room. Client sessions may slow down... your inbox quiets down... and you might just have a few extra hours to yourself. If you're feeling the pull to rest, please take it. You've earned it. But if you're itching to wrap up your books or prep for tax season, this is the perfect window of time to make it happen—without the usual stress. To help, I put together a 2025 Bookkeeping Wrap-Up Toolkit, designed specifically for...
5 months ago • 1 min read
Hey Reader, November’s here—and that means the end of the tax year is creeping closer. If you’ve got some extra income this quarter (or want to lower your tax bill), now’s the perfect time to double-check your retirement contributions. A few smart moves before December 31 could save you money come tax season. Already have a retirement account? Now’s a great time to review your practice’s profitability and see if you can (or should) top off your contributions before year-end. Contribution...
6 months ago • 1 min read
Morning Reader! It’s not even tax season yet… so why are we talking about 1099s? Because prepping now will save you stress (and scrambling) in January. If you paid any contractors, consultants, or other businesses this year, now’s the time to check: Do you need to file a 1099 for them? We created a simple 1099 Decision Tree to help you find out. Go to file > create a copy to create a working document for your practice. What information do I need to file a 1099? W-9 form from each person or...
7 months ago • 1 min read
Hi Reader, You probably set goals this year—whether that meant hitting a revenue milestone, cutting expenses, or finally paying yourself more. But have you checked in on your progress? A simple budget review (even if it’s not a formal budget) can give you clarity on how your practice is doing—and what to adjust before the year wraps up. Here are three questions to ask as you review: Are you on track with revenue? Compare what you planned to earn vs. what you’ve actually brought in. If there’s...
8 months ago • 2 min read
Hi Reader, Profit and loss reports are helpful—but they don’t always give the full picture. Maybe your income looks solid on paper, but you’re still wondering... “Where’s the cash?” “Why don’t I feel more financially secure?” “Am I doing well… or just getting by?” Here are 3 reports worth reviewing regularly to better understand your financial health: 1. Statement of Cash Flows This shows how money moves in and out of your business—not just what was earned and spent. If your P&L looks good...
9 months ago • 1 min read
Morning Reader, Between EHRs, calendar tools, email platforms, and clinical resources, subscriptions can stack up fast—and quietly drain your business bank account. Here’s how to do a quick subscription audit that can save you hundreds (or more) each year: 1. Review your recent expenses If you’re using QuickBooks Online, start by pulling a Transaction List by Vendor report for this year to date and look for recurring charges. You can also scan your bank statements if that's easier. 2. List...
10 months ago • 1 min read